Team Selection Questionnaire

Tell us about a recent project experience that is similar to this project

in terms of quality expectations, scale and context (building area, location, site conditions, etc.), client and architect design dialogue

What are the strengths of your company that will benefit the project?

Is there any reluctance that you have on taking this job?

schedule, location, foreseeing obstacles

Can you provide a list of client references?

Can you make available finished residential work and/or projects currently under construction for touring as part of the selection process?

How many projects do you typically run at the same time?

We are bringing the general contractor aboard during schematic design with the intention of working together on constructability and cost. How would you propose to bill for these services?

How do you communicate with the owner and architect?

Are you willing to prepare the meeting notes and agenda for the regular construction meeting?

What documents do you typically use?

RFIs? Bulletins? CCD? ASIs? Shop Drawings? Submittals? Do you maintain logs of issued and received documents?

For this project we recommend having weekly owner/architect/contractor (OAC) meetings at the site. Does this work with your approach?

Yes

No

Will you the ability to send and receive documents, mark-ups, sketches on site?

Yes

No

Will you have the ability to write and read PDF documents?

Yes

No

What sub-trades does your company perform? What are the benefits you see to self-performing certain aspects of the work? Do you bid out those sub-trades to ensure competitive pricing?

Will you do cost estimating and/or value engineering prior to construction during the design development and construction document phases?

In recent experience, how much variation have you seen between your cost estimates and the actual construction costs?

Who would the project supervisor and project manager be and how many hours per week would they be working on the project?

Do your monthly billings contain current substantiation (receipts, time sheets, etc.) for that month's billing? Or does the substantiation lag behind the billing?

How do you ensure competitive pricing on a negotiated bid?

We prefer to solicit bids from at least 3 different and qualified sub-contractors or suppliers for large budget items.

How do you handle contingencies during cost estimating and construction?

Do you review shop drawings prior to the architect’s review?

Yes

No

This project might have custom-designed features that will require coordination with specialty fabricators and artists. What experience do you have with this type of collaborative process?

What is your strategy for dealing with the local community? How will your process be sensitive to the surrounding neighbors?

How do you feel about providing mockups for some of the more difficult assemblies?

Do you manage the construction process using the critical path method?

What is your availability & capacity before and during the proposed construction period?

What type of contract do you believe is appropriate for this project?

Fixed Bid – AIA A101, Time-And-Materials + Fee – AIA A114, Time-And-Materials + Fee with a Guaranteed Maximum – AIA A111, etc.

Do you use AIA contracts or your own?

We prefer to use AIA contracts.

What is your overhead and profit (OH&P) expressed as a percentage of the construction cost?

We prefer to see OH&P indicated as a separate line item in the bid.

Who/what is generally included in overhead?

For example, is the office management for the project included in the OH&P?

Is profit built into other budget line items or labor rates in addition to the above OH&P?

Yes

No

Do you have a budget line item for General Conditions?

If so, what does it include and what is the anticipated amount expressed as a percentage of the construction cost?

What are your hourly labor rates for project supervisors, project managers and laborers?

What construction cost range (in dollars/square foot) do you anticipate for this project given the information available at this time?

We would recommend that the preliminary cost estimate include a design contingency to account for portions of the project that have not been fully designed, what percentages do you feel are appropriate for the following phases:

100% Schematic Design

100% Design Development Documents

60% Construction Documents

What percentage of the cost of construction would you recommend for a construction contingency for unknowns discovered during construction? 5%? More?

Describe the process the owner would need to go through to remedy any foreseeable problems after they move into the completed project, do you have an on-call maintenance department?

Do you typically maintain an as-built set of documents that is delivered to the owner upon completion of the project?

Build the Right Team From the Beginning